Administrative Assistant

Company: Lawrence Family Development
Location: Lawrence
Posted on: January 20, 2023

Job Description:

Job DescriptionThe Administrative Assistant supports the work of a team of professionals providing adult and parent education and other services to a diverse population of immigrants and other newcomers. Must be detail-oriented, self-starter, ability to work independently, with minimal supervision, and manage multiple tasks concurrently. Responsibilities:GENERAL ADMINISTRATIVE

• Greets visitors in a professional, cordial manner.
• Manage telephone calls for timely, helpful response.
• Maintain electronic and paper system for storage and retrieval of files.
• Data entry.
• Inventory of the Family Center office and classroom supplies and complete reordering as necessary.
• Operates standard office equipment.PROGRAM SUPPORT
  • Distribute program and application information.
  • Collect applicant information and documentation.
  • Client intake/registration.
  • Schedule appointments.
  • Collection and processing of client fee payments.
  • Conduct client follow up surveys to track outcomes.
  • Assists in the design and production of marketing materials and other documents.
  • Maintains accurate and detailed calendar of events.
  • Process department reimbursements.
  • Other duties as assigned.LEGAL
    • Maintain strict confidentiality of client conversations, correspondence, assessments and legal issues.
    • Ensures client records are secured at all times.Experience/Qualifications:
      • Three years' experience working in an office environment preferred
      • Minimum high school diploma
      • Proficiency in Microsoft Office and Outlook Express
      • Excellent organizational skills; professional/respectful manner
      • Willingness to be a team player with a strong sense of responsibility
      • Commitment to goals and objectives of education and community development
      • Bilingual (English/Spanish) Required
      • Flexible rotating work schedule required Reports to: Manager of Family Center Programs Full Year: 40 hours per week.

Keywords: Lawrence Family Development, Lawrence , Administrative Assistant, Administration, Clerical , Lawrence, Massachusetts