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Administrative Assistant

Company: Lawrence Family Development
Location: Lawrence
Posted on: January 20, 2023

Job Description:

Job DescriptionThe Administrative Assistant supports the work of a team of professionals providing adult and parent education and other services to a diverse population of immigrants and other newcomers. Must be detail-oriented, self-starter, ability to work independently, with minimal supervision, and manage multiple tasks concurrently. Responsibilities:GENERAL ADMINISTRATIVE

  • Greets visitors in a professional, cordial manner.
  • Manage telephone calls for timely, helpful response.
  • Maintain electronic and paper system for storage and retrieval of files.
  • Data entry.
  • Inventory of the Family Center office and classroom supplies and complete reordering as necessary.
  • Operates standard office equipment.PROGRAM SUPPORT
    • Distribute program and application information.
    • Collect applicant information and documentation.
    • Client intake/registration.
    • Schedule appointments.
    • Collection and processing of client fee payments.
    • Conduct client follow up surveys to track outcomes.
    • Assists in the design and production of marketing materials and other documents.
    • Maintains accurate and detailed calendar of events.
    • Process department reimbursements.
    • Other duties as assigned.LEGAL
      • Maintain strict confidentiality of client conversations, correspondence, assessments and legal issues.
      • Ensures client records are secured at all times.Experience/Qualifications:
        • Three years' experience working in an office environment preferred
        • Minimum high school diploma
        • Proficiency in Microsoft Office and Outlook Express
        • Excellent organizational skills; professional/respectful manner
        • Willingness to be a team player with a strong sense of responsibility
        • Commitment to goals and objectives of education and community development
        • Bilingual (English/Spanish) Required
        • Flexible rotating work schedule required Reports to: Manager of Family Center Programs Full Year: 40 hours per week.

Keywords: Lawrence Family Development, Lawrence , Administrative Assistant, Administration, Clerical , Lawrence, Massachusetts

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