Assistant to the President

Company: Central Catholic High School
Location: Lawrence
Posted on: March 18, 2023

Job Description:

SUMMARY The position of Assistant to the President of Central Catholic High School ("CCHS") requires handling multiple and complex projects, independence of action, decision making and knowledge of computer software essential to perform responsibilities. Mature judgment, confidentiality, tact, and discretion are essential qualities. This position is part-time, 12 - 15 hours per week from September through June; summer availability is minimal but necessary at times. This role is in-person with an anticipated start date of June 1. DUTIES AND RESPONSIBILITIES President's office: --- Provide high-level administrative assistance to the President of Central Catholic High School particularly in support of all Board of Directors activities and functions. --- Maintain calendar and act as gatekeeper for president. --- Help monitor, oversee, and coordinate the flow of incoming and outgoing communications (phone calls, emails) to the president and the office of the president; act on behalf of the president when necessary. --- Interface with president's Leadership Team as needed and maintain a bi-weekly meeting schedule throughout the academic year; record, transcribe and distribute minutes from these meetings. --- Coordinate projects and initiatives, research, track, and compile information, manage expenses, and prepare or assist with travel arrangements, agendas, reports, briefings, memos, and presentations. --- Perform other related duties as required by the position. Board of Directors: --- Support and interact with Central Catholic High School Board of Directors. --- Keep Directors informed of pertinent activities of the school. --- Coordinate installation activities of new Board members. --- Coordinate Board meetings (five annually) and monthly meetings for several Board committees. --- Attend evening Board of Directors meetings; record, transcribe and distribute meeting minutes. --- Attend specific committee meetings if/as; record, transcribe and distribute meeting minutes after committee chairman's approval. --- Compile and distribute all Board and Board committee meeting material; print hard copies for meetings. Mission Effectiveness: --- Coordinate all materials relative to the annual Montagne Scholar Program ("MSP") process. Work with MSP committee members and the Director of Admissions and Dean of Diversity, Equity and Inclusion to screen applications, interview candidates and ultimately decide on the scholarship recipients. Miscellaneous: --- Coordinate various projects for the president and other school department heads as needed. --- Provide occasional administrative coverage in other school departments. QUALIFICATIONS --- Bachelor's degree or high school degree with relevant college course work and/or experience. --- Minimum of five years of progressive work experience at Executive Assistant, preferably in education or non-profit environment. --- Technologically savvy, proficient with Microsoft Office and Google Suite. Database experience a plus. --- Good communication skills, both written and verbal, with attention to detail and the facility to summarize key facts. --- Exceptional organizational skills and ability to multitask. --- Unwavering commitment to confidentiality. --- Flexibility, adaptability, and willingness to offer to support throughout school departments, as needed. --- Ability to think quickly, take initiative, and prioritize tasks. --- High energy and enthusiastic. --- Citizenship, residency or work visa required. HOW TO APPLY For immediate consideration, interested candidates should apply by including a cover letter, resume and a list of professional references. EQUAL OPPORTUNITY EMPLOYER In its employment practices, Central Catholic High School will not discriminate on the basis of race, color, sex, sexual orientation, national origin, ancestry, age, unfavorable military discharge, marital status, mental or physical handicap unrelated to the ability to perform duties of the position. This policy shall be interpreted in a manner which is consistent with the religious mission of Central Catholic High School and the teachings of the Roman Catholic Church. Employment Type: Part Time Years Experience: 5 - 10 years Bonus/Commission: No

Keywords: Central Catholic High School, Lawrence , Assistant to the President, Executive , Lawrence, Massachusetts