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Database Administrator

Company: St. Paul's School
Location: Lawrence
Posted on: October 12, 2021

Job Description:

St. Paul's School
Concord, NH

Job Title:         Database Administrator
Date:               September 2021

Status:             Non-Exempt, Full-time, Full-year

Department:  Advancement  

Reports to:     Advancement Data Manager

NOTE: This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees supervised. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level or difficulty.

Summary: Responsible for database and alumni file maintenance, queries, and reports for St. Paul's School Office of Advancement. 

Essential Duties and Responsibilities:

  • Responsible for maintaining our database, Raiser’s Edge including:
    • Add and maintain constituent records and constituent information;
    • Perform address changes and update attributes and constituent codes;
    • Update relationships and salutations for constituents, including deceased;
    • Update constituent biographical information, business information, and education information, such as student graduation press releases, student activities, schools attended, employment history, occupation, etc.
  • Research constituent contact information, relationships, employment, education, obituaries, and other details for Raiser’s Edge entry using a variety of online and printed sources;
  • Maintain all manner of constituency codes, solicit codes, notes and attributes relating to a constituent’s relationship with St. Paul’s School.
  • Coordinate import and export of constituent data with IT and the advancement data manager
  • Create and perform other queries and reports;
  • Work with IT and the advancement data manager to promote efficiencies in data maintenance and mailings;
  • Perform other related assignments as needed.

Cross Training and Collaboration

  • Work in collaboration with the gift records administrator and the advancement data manager to cross train job functions to ensure continuity of business processes.

 Supervisory responsibilities: None.

Qualification requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Three to five years’ experience in a similar role
  • Two to four years’ experience using a constituent relationship management system
  • One to three years’ experience using an online content management system
  • Ability to communicate clearly with teammates and senior management
  • Ability to collaborate across organizational boundaries on multiple simultaneous projects

Additional desired qualifications:

  • Associate’s or Undergraduate degree preferred
  • Raiser’s Edge database experience preferred
  • Philanthropic mindset, committed to the spirit of fundraising and charitable giving
  • Interest in and passion for creative problem solving, new ideas, and new ways of doing things
  • Proven success achieving goals and delivering results
  • Proven organizational, follow-through, and follow-up skills
  • Strong interpersonal skills when working with colleagues and external constituents
  • High level of proficiency with Excel
  • Utmost discretion with regard to donor personal information

 Physical Requirements:

The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls.
  • Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.
  • Must occasionally lift and/or move up to 25 pounds.

 Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Typical of a normal office

To Apply:

St. Paul’s School encourages applications from candidates who support the School’s commitment to creating a diverse and inclusive living and working environment.  For consideration,  please submit a cover letter, resume, and names and contact information for three professional references.  Review of Resumes will begin immediately and the position will remain open until filled. 

St. Paul's School is proud to be an equal opportunity employer and has a strong commitment to the principles of diversity.  St. Paul's School does not discriminate on the basis of race, creed, ethnic origin, disability or sexual orientation, and complies with applicable laws for the protection of civil rights. 

Keywords: St. Paul's School, Lawrence , Database Administrator, Other , Lawrence, Massachusetts

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